Setting Up Your Cloud Restaurant POS in 2021

When setting up a new restaurant, we’re confronted with tons of decisions to make. The layout of the restaurant, ambiance, cuisine, branding, and marketing are all important factors that usually come to mind first, but an integral part of a successful restaurant is an effective POS system.

And when it comes to picking a restaurant POS system, you have to choose from cloud POS systems and traditional POS systems. This, in turn, would mean a considerable investment that will serve your restaurant for a long time. Naturally, it’s essential that you make the right choice.

In this article, we’re going to discuss the role played by Cloud Restaurant POS systems and how they can simplify operations to a large extent. 

restaurant pos 2021
Point of sale POS touchscreen terminal.

What is a Cloud Restaurant POS System?

Technology has seeped into all aspects of our lives and the restaurant industry is no stranger to it either. A cloud POS system, often called a cPOS, is a restaurant POS system that allows you to store your data on remote servers. Unlike with traditional or old-school POS systems, you don’t have to be on restaurant premises to be able to access data. Instead, all you need is an internet connection to be able to check out the data from any corner of the world. 

Moreover, cloud POS systems are integrated with Analytics, Customer Relationship Management, Loyalty Programs, and Inventory Management. These systems act as centralized units that allow you to manage multiple processes easily through a single unified interface. Needless to say, this has a huge impact on simplifying restaurant operations and decreasing the scope of error.

Perks of Cloud POS Systems

Cloud POS systems are equipped with a ton of features that beat old-school POS systems. These features lead to a dramatic increase in efficiency as well.

Easy Accessibility

Cloud POS systems allow you to access your entire data from any location you want. This means you could check in on your restaurant while waiting in traffic or when you’re on vacation! There’s no burden of having to be available on restaurant premises all the time in order to access the data you want. You can do it from virtually any location you’re at. All it takes is a single tap on your mobile or laptop and voila- you can monitor analytics, inventory management, clock-in data, etc.

Higher Data Security

Every unit of data your restaurant has gets stored on the cloud. This is much safer than storing data locally or on-site. Higher data security means that you can breathe a sigh of relief and don’t have to worry about losing precious information and stats you’ve collected over the years. 

Offline Operations

While you do need an internet connection to work with cloud POS systems, they can be accessed during moments when the internet fails too. The data on a cloud POS system gets stored in the cache memory of your web browser or on the POS system itself as well. As soon as the system goes online, the data is synced again. The entire process is pretty quick and seamless and you don’t have to worry about losing any data related to orders that were made while you were offline. You can keep things up and running as long as you need to. 

Cost-Effective Option

Most Cloud POS systems allow you to pay low amounts every month instead of a hefty annual payment. Further, there are no added monthly costs for maintenance. All updates are automatically provided and the costs are included in your total payment, instead of you having to pay every time an update is made available. In a nutshell, Cloud POS systems are way more economical as compared to their traditional counterparts. The total ROI with a cloud POS system is much higher than what one would get with a traditional POS system. 

No Dependence on Hardware

Cloud POS systems can be accessed from all kinds of devices. This includes laptops, tablets, or mobile phones, depending on your preference. You are not tied down to any hardware and instead, get to manage your restaurant easily even when you’re on the go. 

Integrated System

Restaurant operations rely on a bunch of processes. These encompass inventory management, loyalty programs, online ordering, staffing, and more. Cloud POS systems take away the hassle of managing all these processes by allowing you to access each of these in one place. You don’t need to have different software or various platforms to manage various processes but instead, get to monitor them easily and receive real-time updates. Similarly, it also makes communication between the front of the house and the kitchen much quicker. Data transmission takes place instantly and there are no errors or delays in the process. Any customer data updated in the system also gets synced to loyalty programs and CRM, which makes restaurant marketing simpler in the future as well. 

Easy to Update

One of the greatest perks offered by cloud POS systems is that all updates are made in real time. For starters, you don’t need to manually carry out security updates to your POS. Next, unlike traditional POS systems which require updating the server online by staff, a Cloud POS system takes care of this process on its own. With real-time updates, you get to cut down on up-gradation costs. What’s more is you always have the latest version of the software at your fingertips, guaranteeing the best possible service. 

There is no limit to the number of ways a cloud POS system can simplify your restaurant operations. Picking a POS system does indeed involve making quite an investment so it’s important to analyze the advantages and disadvantages of various POS systems out there before you settle on one. 

At LimeTray, our POS system is designed to cover the entire gamut of key processes every restaurant handles on a day-to-day basis. Through a single platform, you can manage operations, grow and market your business effectively. Simply put, it’s a one-stop restaurant management solution.

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Aditya Sarkar

Aditya Sarkar

Aditya Sarkar is a Marketing Manager at LimeTray. When he isn't being a Marketer, he likes solo-travelling, playing all kinds of sports and chilling out with friends! He's reachable at aditya.sarkar@limetray.com